City Council – Sundance Times
March 1, 2022
The municipal council met today in ordinary session at 7:00 p.m. under the chairmanship of the deputy mayor Brad Marchant.
The roll call was taken by Acting Mayor Brad Marchant with council members Joe Wilson, Callie Hilty in attendance. Randy Stevenson, present by telephone and Mayor Brooks present by telephone.
COUNCILOR WILSON MOVED, COUNCILOR HILTY SECONDED a motion to approve the agenda on consent. Yes, MOTION CARRIED.
AT&T WATER-MISC, WASTE-PHONE, MAYOR-MISC $177.14; BRAD FRAZIER – HEALTH, TRAVEL AND TRAINING REIMBURSEMENT – $801.05; CASELLE INC. COMPUTER SUPPORT $1579.00; CLERK-TREASURER ADM-POSTAGE, SUMMER REC $32.59; CLIMATE SOLUTIONS DAYCARE BUILDING $493.15; CROOK COUNTY-SHERIFF SERVICE AGREEMENT $23,750.00; CW WASTE GARBAGE-GATE FEES, WASTE RECYCLING $16,460.30; DAKOTA BUSINESS CENTER ADM-OFFICE SUPPLIES $62.75; DECKERS-ADMIN MISC $535.65; ENERGY LABORATORIES INC. WATER TEST $64.00; FRONT-FIRE-MISC RANGE FIRE SUPPLY $278.70; GRIMMS PUMP & MAINTENANCE INDUSTRIAL SUPPLY-SEWAGE-VEHICLE $224.00; HAWKINS WATER-CHLORINE WATER TREATMENT $15.00; HOT IRON WATER-AML CHILDREN’S TANK $25,901.91; MARK HUGHES ADM-CITY ATTORNEY $2000.00; HUSKERS DBA SUNDANCE TRAVEL CENTER WASTE-FUEL $149.93; INTERNATIONAL CODE COUNCIL INC FIRE TRAINING $185.00; KATHY LENZ – TRAVEL AND TRAINING $310.05; MARCO ADM COPY MACHINE $296.47; POWDER RIVER ENERGY CORP ADM, PUBLIC LIGHTS, TENNIS COURTS, BALLON-MOLLE, WATER, SEWERS, GARBAGE, DAYCARE, POOL, FIRE, AMBULANCE, PARKS $9,941.81; TELEPHONE RANGE ADM, FIRE, WASTE/LANDFILL, PUBLIC SECURITY, AMBLANCE $674.45; ROLLING METAL AUTO LLC SHOP-GAS, SHOP-DEISEL; WASTE/REMEDIATION, FIRE-FUEL $1102.37; SECURE INSTANT PAYMENTS LLC WATER, SEWAGE, WASTE, MUNICIPAL COURT-MISC $34.95; SECURITY STATE BANK-WATER-AML CHILD TANK $2877.99; SERVALL UNIFORM/LINEN CO ADM-CONCIERGERIE $134.98; WY STATE DEPARTMENT OF TECHNOLOGY-ADMIN-RECORDS MANAGEMENT $2.98; SUNDANCE FIRE EXTINGUISHER STREETS-MISC $808.50; SUNDANCE EQUIPMENT AND SPORTING GOODS SHOP-SUPPLIES, WATER-SUPPLIES $145.77; THE SUNDANCE TIMES ADM-ADVERTISING, FIRE-MISC EXP $1074.50; TOWN OF MOORCROFT-GARBAGE-GARBAGE CHARGES $1,285.53; TRACY MOTOR COMP-GARBAGE-MISC, STREET-SUPPLY $629.38; TRIHYDRO CORP-SEWERS-ENGINEERING $2000.00; CHILDREN’S TANK TRIHYDRO CORP-EAU-AML $5156.33; US POSTAL SERVICE-BULK MAILING $287.69; VISA # 4469 – ON-WATER TRAINING, STREET-CENTRAL PARK $160.49; VISA #1466 ADMIN-ADM-IT SUPPORT, ADMIN-TRAVEL $446.30; VISIBLE DIFFERENCE ADM-CONCIERGERIE $500.00; VOLUNTEER FIREFIGHTERS PENSION FUND FIRE $431.47; WAMCAT-ADMIN-TRAVEL & TRAIING $100.00; WAVEWEBDESIGN- ADMIN-ECONOMIC DEVELOPMENT $25.00; WYOMING DEPARTMENT OF AGRICULTURE-LANDFILL-MISC EXP. 40.00; WYOMING DEPT-WATER-SCHOOL SCHOOL FACILITIES $43,041.42; ADMINISTRATION, MAINTENANCE, PUBLIC SECURITY, POOL, RECREATION-TOWN SERVICES PAYS $28,877.65; BLUE CROSS BLUE SHIELD $10,924.05; CITY OF SUNDANCE FLEX SHARING $466.90; EFTPS $8757.70; GREAT WEST TRUST COMP LLC-DEF COMP $1565.00; SMART HEALTH SOLU BENEFIT $112.00; SSB-DIRECT DEPOSIT $6.12; SSB-SKCC $400.00; SYMETRA LIFE INS COMP $313.95; WYOMING RETIREMENT SYSTEM $6872.01; WYO WORKERS COMP $887.26. TOTAL$203,401.24
To approve the minutes of the regular meeting of the municipal council of February 1, 2022, as published. Approve the February adjustment report. Approve the February Invoice Paid report. Approve March Unpaid Invoice Report. MOTION CARRIED (according to the consent agenda).
City Engineer Karla Greaser briefed council on the Sundance Kid Tank project. Ms. Greaser reviewed change order #4, which is the installation of a gate valve at the pump station.
COUNCILOR MEMBER HILTY MOVED, COUNCILOR WILSON SECONDED a motion to approve the amendment to Order #4 with Hot Iron Inc. for the Sundance Kid Tank project in the amount of $905.00. Yes, MOTION CARRIED.
Clerk-Treasurer Kathy Lenz presented City Council with the offers received for horse pasture. Two submissions were submitted for Pasture #1 Green Mountain Cemetery. Jay Cooper submitted an offer of $650.00. John Costello submitted an offer of $426.00.
COUNCILOR HILTY MOVED, COUNCILOR WILSON SECONDED a motion to approve the highest bid of $650 for Jay Cooper Pasture #1. Yes, MOTION CARRIED.
The discussion took place.
COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER HILTY SECONDED a motion to allow the second bidder to choose from the remaining available horse pastures. Yes, MOTION CARRIED.
COUNCILOR WILSON MOVED, COUNCILOR STEVENSON SECONDED a motion to approve a wedding catering license by the Longhorn Saloon & Grill at the Crook County Fairgrounds Multi-Purpose Building. Yes, MOTION CARRIED.
Fire Chief Gari Gill presented the council with an Interstate Engineering engineering design for the expansion of the existing city fire station on Cleveland St. Mr. Gill explained that there is money available for first responders who will be asked. Projects require a technical cost estimate before they can apply for the grant.
COUNCILOR WILSON MOVED, COUNCILOR HILTY SECONDED a motion to allow the Mayor to sign the $8,000.00 structural design cost proposal from Interstate Engineering. Yes, MOTION CARRIED.
COUNCILOR HILTY MOVED, COUNCILOR WILSON SECONDED a motion to approve ORDER 1, 2022 – AN ORDER AUTHORIZING THE CONTINUATION OF THE 1% EXCISE TAX PURSUANT TO WYOMING LAW 39-15-204 (a) (I), – FIRST READING. Yes, MOTION CARRIED.
COUNCILOR WILSON MOVED, COUNCILOR HILTY SECONDED a motion to allow the Mayor to sign a tenancy agreement with the Crook County Medical Services District for rent of $425.00 per month for part of the city fire department building. Yes, MOTION CARRIED.
COUNCIL MEMBER WILSON MOVED, COUNCIL MEMBER STEVENSON SECONDED a motion to accept the February 22, 2022 Land Use Minutes as presented. Yes, MOTION CARRIED.
Building permits issued:
Crook County Fire 30 x 72 Cold Warehouse 213 Croell Drive
Head of department reports:
Crook County Sheriff Jeff Hodge reported 109 calls for the month. Mr Hodge says he is happy with the way things are going. The council echoed that they were also satisfied.
Director of Public Works Mac Erickson said he and City Engineer Karla Greaser of Trihydro were working on a list of projects. Trihydro will provide cost estimates.
Mr. Erickson will research the recent issue of garbage disposal costs.
City Fire Chief Gari Gill thanked the council for supporting the fire station expansion. Mr. Gill reported that five volunteer firefighters are on the way to achieving number one firefighter status. The Sundance Fire Department will cross-train with the Moorcroft Fire Department.
Mr. Gill announced that April 30 will be the annual chili fundraiser and fundraiser. A recent VFA grant was received and used to upgrade outdated volunteer equipment.
Clerk Treasurer Kathy Lenz said she was contacted by Sundance Senior Citizens for ideas on a location to put a community garden. Ms. Lenz asked the board to inform her of the audit possibilities.
Ms. Lenz said the economic development group discussed the need for a capital improvement plan.
Ms. Lenz researches and examines what this entails. Director of Public Works Mac Erickson and Ms. Lenz would like to incorporate the City’s infrastructure needs into the plan moving forward.
Ms. Lenz said she and Mr. Erickson were working with the Crook County School District on a project that would involve resurfacing basketball and tennis courts and adding a fence for in-school activities.
Ms. Lenz said next month she will have information on text notification and codification of ordinances for the council’s consideration.
The city attorney told the mayor and council that he had received public comment on the costs of garbage and recycling.
Councilmen Joe Wilson reported that the WAM conference went well. NEWY meetings are considering moving to the area instead of having them only at Gillette. Mr. Wilson will also research other options for garbage transfer locations.
Meeting adjourned at 7:30 p.m.
Acting Mayor Brad Marchant
Deputy Clerk Treasurer Helen Engelhaupt
Published: March 10, 2022